Time Management & Productivity
Overview
Busy professionals often feel they work hard all day yet finish little that matters. This time management course gives practical methods to set clear priorities, plan the week, reduce interruptions and protect time for important work. Better time management lowers stress, improves the quality of decisions and helps individuals and teams deliver more without simply working longer hours every week.
Participants learn to analyse how they really spend their time, set goals and priorities, plan with simple tools, manage email and meetings, delegate effectively and build focus habits that last. The programme suits managers, supervisors, specialists and administrative staff in companies and government bodies. Participants leave with a personal productivity system, practical templates and an action plan to apply immediately at work.
Who should attend
Managers, supervisors, team leaders, specialists, project staff, executive assistants and administrative employees in companies, ministries, municipalities and other public bodies.
Training methodology
Interactive presentations, practical exercises, case studies, group discussions, role-plays where relevant, and a personal action plan that participants apply in their own work.
Objectives
By the end of this course, participants will be able to:
- Analyse personal time use and identify the main time wasters
- Set clear goals and prioritise tasks by importance and urgency
- Plan weeks and days with simple, reliable tools
- Control email, meetings and interruptions more effectively
- Delegate tasks and build lasting productivity habits
Course outline
Day 1Understanding Your Time
- Why time management matters for performance
- Analysing how you really spend time
- Identifying common personal time wasters
- Energy, attention and peak working hours
- Link between time, stress and wellbeing
- Personal time audit and reflection
Day 2Goals and Priorities
- Setting clear goals using SMART criteria
- Using the importance and urgency matrix
- Saying no politely and professionally
- Balancing urgent requests with strategic work
- Aligning personal priorities with team goals
- Exercise: prioritising a realistic weekly workload
Day 3Planning and Organising
- Weekly and daily planning routines
- Time blocking and protecting focus time
- Simple digital and paper planning tools
- Organising tasks, files and workspace
- Estimating task duration more accurately
- Workshop: building a personal weekly plan
Day 4Managing Interruptions
- Controlling email and messaging overload
- Running shorter and more productive meetings
- Handling interruptions from colleagues and managers
- Overcoming procrastination and starting difficult tasks
- Managing deadlines and multiple competing projects
- Exercise: designing a personal email routine
Day 5Delegation and Habits
- Principles of effective and fair delegation
- Following up delegated tasks without micromanaging
- Building productive team time practices
- Forming habits that make productivity last
- Measuring personal productivity improvements over time
- Personal action plan for time management
