AI Tools for Office Productivity
Overview
AI features are now built into the office software people use every day. This course shows participants how to get real productivity gains from AI in email, documents, spreadsheets, presentations and meetings, with practical exercises focused on saving time on routine work.
Who should attend
Administrative staff, coordinators, executive assistants, and professionals who spend much of their day in office software.
Training methodology
Interactive presentations, live demonstrations of AI tools, hands-on exercises using participants' own work examples, case studies, group discussion, and a personal action plan.
Objectives
By the end of this course, participants will be able to:
- Use AI features in common office applications
- Speed up email and document handling
- Analyse spreadsheet data with AI help
- Create presentations faster
- Manage meetings and follow-up actions with AI
Course outline
Day 1AI in the Office Toolkit
- Overview of built-in AI features
- Data security settings
- Setting up your workspace
- Quick wins
- Personal productivity baseline
- Accessibility features
Day 2Email and Documents
- Triage and drafting replies
- Summarising threads
- Creating and editing documents
- Templates and standard letters
- Managing inbox overload
- Practice session
Day 3Spreadsheets
- Formulas with AI help
- Cleaning and organising data
- Charts and insights
- Practical exercise
- Pivot tables made easy
- Checking AI-built formulas
Day 4Presentations and Visuals
- From outline to slides
- Design and consistency
- Speaker notes
- Presentation exercise
- Images and icons
- Bilingual presentations
Day 5Meetings and Collaboration
- Agendas and preparation
- Transcripts and minutes
- Tracking actions
- Personal productivity plan
- Shared workspaces
- Before-and-after productivity check